Ireland: Logistics Officer

Job Title: Logistics Officer

Country: Ireland

Location: Dublin

Reports to: Logistics Coordinator

Applicants must have the legal right to work in Ireland

General Description:

The Logistics Officer is responsible for supporting the logistics function in a number of assigned countries where GOAL is operational. The role involves detailed review and analysis of country reporting and ensuring compliance with GOAL’s processes and systems including; procurement, assets, stocks, fleet and insurance. In addition, the role has an emergency response capacity and the officer is required to travel to various countries to support the logistics functions based on the agreed ToRs.

Key Responsibilities:

• Field Support – act as a daily support to country logistics departments and follow up on queries as they arise. Advise where possible and/or refer to the Head of Logistics in Dublin.
• Reporting – ensure timely country reporting. Analyse and review any issues with the in-country logistics teams arising from these reports; monitor/implement recommended improvements.
• Internal Audit – Review the IA reports for the field offices in respect of logistics and monitor the changes/actions.
• Procurement – ensure that the logistics manual, any issued guidelines and compliance requirements have been strictly adhered to and to review high value procurements. Assist country teams with the procurement of supplies and services that cannot be sourced locally or are sourced through HQ framework agreements. Review all procurement over €30,000 before the Regional Directors approval is requested and before submission to the Dublin finance department if payment is required through Dublin.
• Compliance – understanding GOAL and donor requirements. Support and advise the Operations, Finance & Compliance teams to ensure that these requirements are strictly adhered to by field and Dublin offices.
• Asset Management – support countries in reviewing asset values, depreciation, disposal and analysis of usage.
• Insurance - Monitor the necessary insurance requirements in countries and ensure an annual review is completed. Assist in the procurement of external insurance if required by field offices.
• Fleet Management – support the in country logistic teams in all aspects of fleet procurement, administrative reporting requirements, spare parts and fuel utilisation.
• Cross over communications and meetings – Attend and input as required to all cross over meetings in Dublin (logs/finance, Logs/programmes), Operations, Finance and Desk teams; supporting the operations team with new project proposals and providing technical logistics support. Ensure that logs/finance cross over meetings are held in the field and advise on actions as required.
• Training – attend, deliver or source suitable training based on gaps within the logistics team, both in the field and Dublin.
• Roving logistics team (RLT) – assist in the drafting of TORs for the field trips of GOAL’s roving team. Discuss with countries and roving team and provide full briefing package to the roving team prior to trips. Follow up with RLT and countries on any action points resulting from these roving trips.
• Recruitment – assist Head of Logistics and field teams as required with technical interviews for international logistics placements. Briefing and induction of outgoing international staff with regard to GOAL logistics policies and in-country issues.
• Emergency preparedness and response – remain up to date on GOAL logistics procedures and participate actively in implementing these whenever an emergency occurs, i.e. preparing and shipping of the emergency kit Input into the emergency response documents based on lessons learned.
• Travel to the field during in the initial phase of an emergency.
• Representation – Represent the Dublin logistics office at various meetings as required, e.g. PRC meetings, logs cross over meetings etc.
• Special projects – Undertake special projects as agreed with the Head of Logistics.
• Other - undertake other tasks relating to GOAL activities as required.

Person Specifications

Required:

• Degree level education or 2 years field experience
• Previous experience in logistics, preferably within the Humanitarian sector.
• Proven administrative skills and the ability to work to deadlines.
• Good analytical capabilities.
• Good overall computer skills (MS Office).
• Demonstrable team building skills.
• Effective communicator with ability to engage and support GOAL’s teams in the field and across functions in head office.
• Willingness to travel to the field.

Preferred:

• Basic knowledge of institutional donor requirements.
• Previous experience in field based logistics, within the Humanitarian sector.

General terms and conditions

GOAL has Standards of Integrity and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

www.goalglobal.org/careers?gh_jid=607327