Ireland: HR Support Officer

Location: Dublin

Contract length: 12 months

Start date: ASAP

Reporting to: Head of HR

Key Responsibilities

The primary function of the post is to support GOAL’s HR team in all aspects of HR Administration to help ensure the effective functioning of the team and appropriate compliance and documentation.

Payroll & Pensions

• Manage Head Office and UK payroll. Compiling payroll and liaising with the finance team to ensure it is processed correctly.
• Support International HRO with international payroll through processing expense forms and submitting new starter payroll forms to Finance.
• Update the HR database to ensure all relevant information is captured.
• Focal point for UK, HO and International pension queries including adding and removing members.
• Conduct and/ or support with salary, allowance & benefit surveys ensuring that GOAL’s salary package is consistent with GOAL’s compensation philosophy.

Insurance

• Manage HQ health insurance policy. Ensure required insurance submissions are completed promptly, maintaining relations with our insurance supplier. Review costs of renewals and extensions, analysing the cost benefit of changes.
• Handle any health insurance queries

Compliance

• Ensure that head office and technical team timesheets are completed and submitted to finance in a timely manner.
• Maintain tracking system to monitor individual submission of timesheets.

Vacation Tracker

• Administer the vacation tracking system ensuring all leave is tracked and regular reports produced.

Induction / New Employees

• Support the induction and other pre-departure requirements for new international and HO staff, organising briefings and setting up new start files.
• Conduct HO HR briefings and organise group inductions for new starts
• Ensure that all staff files (HO / International) are fully complete on the server. Ensure that full hard copies are retained for HO staff.
• Oversee the visa application process for new GOALies and provide visa advice to HQ and roving team members on request.
• Coordinate with reception to organise travel for all new GOALies

Recruitment

• Support the HR recruitment team in times of major operational emergencies.
• Prepare contracts and other relevant sign-off documentation for new and extending staff.

Other HR Duties

• Maintain HO monthly contract tracker to monitor contract end dates and ensure timely renewals.
• Maintain HO turnover report, HQ organogram and headcount.
• Conduct debriefs for all leavers and ensure correct exit process is followed.
• Approve and track all medical invoices.
• Work with managers to ensure that employees receive regular performance reviews which are held on file.
• Organise reception cover during receptionist annual leave & share lunch & break cover together with HR colleagues.
• Issue statements of employment to all leavers and respond to requests.

This is not the definitive list of tasks and there will be times when you will be asked to take on other tasks as deemed necessary.

Requirements

• Previous experience in a HR or Administrative role
• Proficiency in using Microsoft Word, Excel and Outlook
• Strong attention to detail
• Excellent communication skills
• Takes responsibility for ensuring work is completed efficiently and within deadlines
• Ability to work well under pressure and manage large workloads, particularly during emergency responses
• An interest in the humanitarian sector

Candidates must be legally entitled to work in Ireland at the time of application.

Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

https://www.goalglobal.org/careers?gh_jid=106150