Ireland: Logistics Systems Project Manager

Reports to: Supply and Logistics Manager

Liaises with: Emergency and Programme Directorates, IT Operations and all overseas fields

Job location: Dublin (with regular overseas field support visits)

Pay Band: Grade 5 (€45,563 - €53,603)

Contract: 2 year fixed term contract

Background:

Concern will be commencing a global automation project of its transport and logistics systems across all countries of operation. The focus of this project is to bring greater efficiency and more effective reporting and monitoring capability. It will also ensure the highest level of system compliance.

Job Purpose:

The Logistics Systems Project Manager will develop and implement a global automation projects across the majority of Concern countries of operation. This will include the introduction of an automated fleet management reporting system, an automated assets management system and the eventual automation of Concern’s supply chain.

Key Responsibilities:

· Use technology already existing in other functions with-in the organisation to test and roll out globally an automated fleet management reporting system

· Review available options for an automated asset management system which will be standardised to Concern’s working context and rolled out to all overseas programmes

· Carry out a full options appraisal with recommended implementation plan for automation of Concern’s supply chain – from requisition to distribution levels

· Facilitate requirements gathering and needs assessment workshops with staff to understand project scope prior to approval

· Translate functional requirements into technical specifications in collaboration with technical staff, producing clear documentation

• Create work plans using realistic effort estimates and milestones, deadlines etc.
• Prepare materials and present to the Supply and Logistics Unit and occasionally Senior Management Team at key stages of high priority projects e.g. seeking funding, approval to begin, mid-point review, impact review.
• Liaise with 3rd Party service providers and vendors as required, defining contracts, managing quality of deliverables, managing license life-cycle etc.
• Invoke escalation procedures in a prompt and timely manner to ensure project timelines and budgets are maintained.
• Implement Change Control processes for post-deployment management of systems and work with system owner to schedule future change phases

· Put in place an improved system for logistics information management and file sharing

· Produce materials to support new systems e.g. user handbooks, technical guides etc.

· Deliver staff training as required. This may include developing technical manuals, user guides, video or eLearning materials and/or delivering classroom training.

· Ensure logistics support staff have necessary guidelines to support systems beyond rollout and update all materials following upgrade or system changes.

Skills and Experience Required:

Essential:

· At least degree level qualification in Supply Chain Management related discipline

· Supply chain management background

· Experience using ERP or similar supply chain management systems

· Proven project management skills

· 3+ years of experience working in project management

· Proactive problem solver with excellent people and communications skills

· Proven track record in delivering projects on time and with-in budget

· Analysis skills in process workflow design and documentation

· Ability and desire to travel overseas for extended periods to provide ‘on the ground’ support

Desirable:

· Experience rolling out enterprise grade business applications

· Previous experience in change management activities

· Client and vendor relationship management experience

· French as second language

To apply: CVs should be submitted through our website at https://jobs.concern.net by closing date: 3^rd June 2019

Candidates must be legally entitled to work in Ireland at the time of application.

Concern is an equal opportunity employer and welcome applications from all section of the community.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.

CVs should be submitted through our website at https://jobs.concern.net by closing date: 3^rd June 2019