Logistics & Procurement Officer (Short-term contract) - Dublin or UK.
at GOAL
Dublin, Ireland or UK Remote
General Description of the Programme/GOAL
Established in 1977, GOAL is an international humanitarian agency, with a team of 2,400 personnel, dedicated to alleviating the needs of the most vulnerable communities. Currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.
GOAL has an annual budget of an estimated €100 million and is supported by a range of donors including the Governments of Ireland, UK, USA, the European Union, individuals, trusts, and foundations. GOAL values the power of partnership and works with local and international partners to achieve its mission.
Job Purpose
The Logistics & Procurement Officer is responsible for supporting the logistics & procurement function in a number of assigned countries where GOAL is operational. You will be involved in advising country logistics teams to help them improve programme delivery and to ensure they are operating in line with GOAL processes and systems and donor requirements.
Duties and responsibilities
Responsibility 1 Logistics & Procurement:
- Field Support – act as daily support to country procurement and logistics departments and follow up on queries as they arise. Advise where possible and/or refer to the Logistics & Procurement Manager in Dublin. Assist with procurement of supplies/services not available locally.
- Ensure timely analysis of country reporting; monitor the implementation of recommended improvements.
- Compliance – understand GOAL & donor requirements. Support and advise other departments to ensure that these requirements are followed by field and Dublin offices.
Procurement – ensure that the procurement manual, any issued guidelines, and compliance requirements are being adhered to.
Carry out in-depth review of all field procurement files over €50,000 in your countries.
Carry out Dublin procurement for the departmental codes allocated to the post.
Warehouse Management – support countries with the review of the standards and stock management, analysis.
Asset Management – support countries in reviewing asset values, depreciation, disposal, and analysis of usage.
Fleet Management – support the in-country logistic teams in all aspects of fleet procurement, administrative reporting requirements, spare parts, and fuel utilisation.
Special projects – Undertake special projects as agreed with the Logistics & Procurement Manager/Coordinator.
Responsibility 2 Training and Representation:
- Meetings – Attend and input as required to all necessary meetings in Dublin, representing the HQ Logistics & Procurement team.
- Operations, Finance, and Desk teams; supporting the operations team with new project proposals and providing technical logistics support.
- Training – attend, deliver or source suitable training based on gaps within the procurement and logistics teams, both in the field and Dublin.
Key Performance Objectives
- To develop an in-depth understanding of GOAL and donor Logistics and Procurement rules and regulations.
- To develop a positive working relationship with your assigned country teams, HQ team members, and peers in other departments.
- Provide feedback to countries in a timely fashion for reports and document reviews.
- Perform efficient and compliant procurement for departments and countries, ensuring accurate record-keeping.
Behaviours
- The ability to plan, organise and implement projects in multi-cultural environments.
- Be logical and organised with a strong administrative and analytical ability.
- Capable of being flexible and multi-tasking in busy situations.
- Effective communication skills and experience with cross-functional collaboration.
Requirements (Person Specification)
Essential
- 2+ years of field experience in NGO, UN, or IO Logistics & Procurement.
- Proven administrative skills and the ability to work to deadlines.
- Good analytical skills and overall strong computer skills.
- Fluent in English, written & verbal.
Desirable
- Degree-level education.
- CIPS/CILH/CHL/Bioforce or equivalent qualification.
- Knowledge of another language, especially Spanish, French or Arabic.
Accountability within GOAL
A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.
Safeguarding
Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Equal Employer Statement
Consistent with GOAL’s core values of humanitarianism; integrity; respect; partnership and courage, we place a significant emphasis on equality in our working environment.
GOAL is committed to treating all its employees with dignity and respect and values diversity, which it believes enriches an organisation. To reinforce this commitment, all company activities, policies, practices, and procedures are to be carried out in accordance with this global standard.
All employees share the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.
GOAL believes that our strong commitment to equal opportunity and equal treatment helps to ensure that there is no unjustified discrimination in the recruitment, hiring, training and development, promotion, compensation, benefits, retention, and discipline of staff and volunteers.
GOAL aims to provide a work environment that fosters fairness, equity, and respect for social and cultural diversity, and that is free from discrimination, harassment [and vilification] as determined by applicable laws.
General Terms and Conditions
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.
Our package includes a competitive salary, 22 days annual leave, and the possibility to join our Health care scheme. Additional benefits are available after 12 months of service. Candidates must be entitled to work in Ireland at the time of application.
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
How to apply:
Please apply here.