Ireland: Human Resources Officer

Job Title: HR Officer

Location: Dublin

Duration: Permanent

Start Date:11 April 2016

Reports to: Senior HR Officer

Overview of the Role

This role is the primary point of contact for international staff throughout their time with GOAL, as per assigned countries. The role works within a team of 3 HR staff providing support to international staff. There are currently 180 international staff working within 18 Country Programme overseas – the scope of the countries allocated to this role and numbers of international staff will change in relation our response to humanitarian emergencies.

On-going HR Support

• Facilitate HR inductions for internationals staff as per assigned countries, over skype and face-to-face
• Maintain relationships with all international staff during their time with GOAL acting as a focal point for all queries. Conduct bi-annual calls at the 2 month contract point to check how the person is settling in, and at the 8 month point in close collaboration with CDs to instigate contract extension, internal job applications or departure plans. Effective communication of relevant information is critical to the purpose of this work and relevant information must be incorporated into GOAL’s succession and recruitment plans and discussed with the HR Manager
• Monitor staff contract end dates, liaise with CDs to prepare all contract extensions as per assigned countries and keep the Senior HR Officer updated on any relevant developments
• Ensure that all staff have the option of debriefs, post-exposure medicals and counselling upon completion of their mission. Produce reports on key debrief trends. Ensure that the details of those who wish to work with us again are discussed with the relevant recruitment coordinator

HR/Finance Crossover

• Produce the monthly international staff payroll report and liaise with finance to ensure staff are paid promptly and accurately
• Update the HR Payroll File with expense claim forms for international staff recommended by from the HR Administrator
• Send the Bank Payroll Forms of all new international staff for that month to Finance by the 10^thof the month.
• Liaise with the Finance Department on recharges for the various invoices including those of insurance and the international retirement savings scheme

Performance Appraisal

• Send reminders to line managers in relation to probation and performance appraisals due for international staff and provide Appraisal Forms and guidance
• Collect Appraisal Forms of international staff and ensure they are saved to the relevant international staff files
• Review appraisal forms for your allocated countries and provide feedback to the Country Offices as required. Ensure the appraisals inform contract renewals
• Support the HR team in a review of the performance appraisal process and adapt processes accordingly

International Retirement Savings Scheme

• Inform eligible international staff of their access to the international retirement savings scheme and put them in contact with our supplier
• Update the HRIS with new members joining the international retirement savings scheme
• Confirm with the supplier when staff applications are fully complete and begin making deductions from the next payroll, informing the staff member of such
• Check the quarterly invoice to ensure it matches with list of members and send it onto Finance with the countries indicated for re-charges

Other duties

• Manage and assist with other new HR projects as assigned
• Producing international staff reports for the use of HR, the SMT, Remuneration Committee, Operations and CDs, including the monthly GOALie report
• Propose new initiatives as necessary to ensure HR and industry good practice
• Provide practical support and assistance in relation to international staff recruitment and deployment as required in large scale humanitarian responses or when gap cover is needed.

Candidate Requirements:

Essential Criteria

• A qualification in Human resource management or a relevant discipline
• At least three years’ experience in the field of HR
• This is a fast paced department; candidate will need to be dynamic and hardworking

Desirable Criteria

• Previous NGO experience
• Experience in preparing payroll

General terms and conditions

Candidate must be legally entitled to work in Ireland.

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

https://www.goalglobal.org/careers?gh_jid=185570